This means checking that everyone is doing their part in operating the EnMS. It means checking that all activities in the energy manual are being completed and that each person with a role and responsibility is completing their role effectively.
This checking activity is normally referred to as an internal audit of the EnMS.
During these audits every aspect of the EnMS is checked and where a requirement is not being met it is identified as a non-conformity and the cause is identified and corrective action taken to prevent a recurrence.
These non-conformities and related corrective actions need to be documented and records maintained.
How to implement
The internal audit can be conducted using the internal audit checklist to investigate and check that all parts of the EnMS are in place and being used and documented as appropriate.
For any instance where a requirement from the internal audit checklist is not being completed then a non-conformity should be raised. The non-conformity tool can be used to track the identification and rectification of non-conformities.
Issues that need to be raised in the non-conformity and corrective action process can be identified from several sources in your EnMS, including:
a) Results of internal and external audits;
b) Results of evaluations of compliance reviews;
c) Failures to reach specified targets in monitoring and measurement processes;
d) Failures to comply with operational control procedures, as identified in site inspections;
e) Failures to meet target dates relating to the energy management action plans.
In the next section of this Guide, you will see that you will need to provide at the management review an analysis of the status of corrective actions. Therefore, you will need to manage these actions to ensure easily accessible data for this reporting process.
The used terms in this process are defined as follows:
Nonconformity: non-fulfilment of a requirement
Corrective action: action to eliminate the cause of a detected nonconformity;
Preventive action: action to eliminate the cause of a potential nonconformity.
The corrective action process can be managed as follows:
a) List each non-conformity by source – audits, inspections, evaluations of compliance, etc.;
b) Describe the nonconformity or potential nonconformity briefly – e.g. chiller 3 was left running for 5 weeks when chiller 2 was known to have a better performance or the operator log was not checked by the supervisor in the previous 4 weeks;
c) Identify the locations at which the nonconformity arose – e.g., office, compressor room, extruder machine, etc.;
d) Identify the persons responsible for the area concerned – e.g., security/process operator;
e) Identify the cause of the (potential) nonconformity;
f) Evaluate the need for action to ensure the nonconformity does not occur or reoccur;
g) Identify the person responsible completing the correction/corrective/preventive action;
h) Identify the agreed date to close the corrective action;
i) Identify the actual date the corrective action was closed;
j) Identify the date when the action was reviewed for closure.
What is this?
This means checking that everyone is doing their part in operating the EnMS. It means checking that all activities in the energy manual are being completed and that each person with a role and responsibility is completing their role effectively.
This checking activity is normally referred to as an internal audit of the EnMS.
During these audits every aspect of the EnMS is checked and where a requirement is not being met it is identified as a non-conformity and the cause is identified and corrective action taken to prevent a recurrence.
These non-conformities and related corrective actions need to be documented and records maintained.
How to implement
The internal audit can be conducted using the internal audit checklist to investigate and check that all parts of the EnMS are in place and being used and documented as appropriate.
For any instance where a requirement from the internal audit checklist is not being completed then a non-conformity should be raised. The non-conformity tool can be used to track the identification and rectification of non-conformities.
Issues that need to be raised in the non-conformity and corrective action process can be identified from several sources in your EnMS, including:
a) Results of internal and external audits;
b) Results of evaluations of compliance reviews;
c) Failures to reach specified targets in monitoring and measurement processes;
d) Failures to comply with operational control procedures, as identified in site inspections;
e) Failures to meet target dates relating to the energy management action plans.
In the next section of this Guide, you will see that you will need to provide at the management review an analysis of the status of corrective actions. Therefore, you will need to manage these actions to ensure easily accessible data for this reporting process.
The used terms in this process are defined as follows:
The corrective action process can be managed as follows:
a) List each non-conformity by source – audits, inspections, evaluations of compliance, etc.;
b) Describe the nonconformity or potential nonconformity briefly – e.g. chiller 3 was left running for 5 weeks when chiller 2 was known to have a better performance or the operator log was not checked by the supervisor in the previous 4 weeks;
c) Identify the locations at which the nonconformity arose – e.g., office, compressor room, extruder machine, etc.;
d) Identify the persons responsible for the area concerned – e.g., security/process operator;
e) Identify the cause of the (potential) nonconformity;
f) Evaluate the need for action to ensure the nonconformity does not occur or reoccur;
g) Identify the person responsible completing the correction/corrective/preventive action;
h) Identify the agreed date to close the corrective action;
i) Identify the actual date the corrective action was closed;
j) Identify the date when the action was reviewed for closure.